Free guide
Decline job offer email template
Updated November 11, 2026. Say no clearly, kindly, and without burning the bridge.
A good decline email is short. It thanks the team, says no in plain words, and leaves the door open for the future. You do not owe a long explanation.
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Example email
Subject: Re: Product Designer offer
“Hi Alex,
Thank you for working with me on this. I really appreciate the time you and the team put in.
After careful thought, I'm not able to accept at this level, so I'll respectfully decline. I'd genuinely welcome the chance to work together in the future if things change.
Wishing you and the team all the best,
Jordan”
If you are declining for a reason other than pay, swap the middle line for something true and simple, such as “I've decided to accept another role that's a closer fit for me right now.”
The Offer Kit writes this email with your role and contact, plus the request for the offer in writing, a value-based counter, a competing-offer version, a plan for when base salary won't move, and accept-and-confirm. One-time $29, 14-day refund.
Before you send
- Be sure. A decline is usually final.
- Reply within a day of deciding so they can move to another candidate.
- Do not criticize the company, the people, or the process.
Related free tools
- How to decline a job offer
- Job offer acceptance email template
- Salary negotiation email template
- Salary counteroffer calculator
How do I decline a job offer politely by email?
Thank them for their time, decline clearly in one sentence, and leave the door open if you mean it. Keep it short and send it soon after you decide.
Do I need to give a reason?
No. A brief, honest note is enough. Never invent a competing offer or a reason that is not true.
Can I decline after negotiating?
Yes. If the final offer is below your walk-away number, a gracious decline is a normal outcome and keeps the relationship intact.
Is this career or legal advice?
No. It is practical communication guidance.
Guidance only, not legal, financial, or tax advice. Results vary. This is a communication aid, not a guarantee of any outcome.