Free guide
Salary negotiation email template
Updated November 9, 2026. A short, warm counter you can send after a written offer.
A good counter email does three things: thanks them, ties your ask to real results, and makes it easy to say yes. Keep it short and name one number.
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1. Get the offer in writing first
Negotiate against the written numbers, not a phone summary. See how to respond to a job offer.
2. Pick one number and two proof points
One result you delivered, ideally with a number, and one skill they specifically need.
3. Send the counter
Example email:
Subject: Re: Product Analyst offer
“Hi Sam,
Thank you again for the offer. I'm excited about joining Northwind, especially the work on the new pricing tools.
I've reviewed it carefully. Given my experience with SQL and dashboard design, and results like when I cut monthly reporting time by 40%, I'd like to ask whether you can bring the base salary to $92,000.
If we can get there, I'm ready to accept and move forward on the start date.
Thank you for considering it. I'm happy to talk by phone if that's easier.
Best,
Jordan”
The Offer Kit fills this email with your role, company, results, and number, and adds versions for a competing offer, a fixed base salary, accepting, and declining, plus Call Mode for the offer call. One-time $29, 14-day refund.
4. If they say the base is fixed
Ask about a signing bonus, start date, or an early review. See how to negotiate when salary is fixed.
Related free tools
- How to negotiate a job offer
- How to negotiate with a competing offer
- How to accept a job offer
- Counteroffer calculator
When should I send a salary negotiation email?
Within a day or two of getting the written offer. Thank them first, then make one clear ask.
Should I negotiate by email or by phone?
Either works. Email lets you choose your words and gives you a record. Offer a call in the same email if they prefer to talk.
How much should I ask for?
Pick one specific number backed by your results and market research. Our free counteroffer calculator shows what the difference is worth over time.
Can a counteroffer get my offer pulled?
It is uncommon when the ask is polite and reasonable, but no one can guarantee an outcome. Results vary. This is communication guidance, not legal or career advice.
Guidance only, not legal, financial, or tax advice. Results vary. This is a communication aid, not a guarantee of any outcome.