Free guide
Rent increase negotiation letter template
Updated November 9, 2026. A polite counter to a renewal increase, with a longer lease as the trade.
A good counter letter thanks the landlord, shows you are a reliable tenant, proposes a specific number, and offers something they value in return.
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Example letter
Subject: Lease renewal: Unit 4B
“Dear Ms. Rivera,
Thank you for the renewal offer for Unit 4B. I've enjoyed living here for 2 years and would like to stay.
I've always paid on time and taken good care of the unit. The proposed rent of $1,780 is an increase of 7.9%. I've also noticed that two similar units on our block list at $1,650 to $1,700.
Would you consider renewing at $1,690 per month? In return, I'm happy to sign an 18-month lease, which saves you the cost and uncertainty of a vacancy.
Thank you for considering this. I'm glad to talk anytime.
Sincerely,
Jordan Lee”
The Bills Kit fills this letter with your rent, the proposed increase, comparable listings and the term you'd offer, works out the increase and yearly savings, and includes scripts for internet, phone and card fees too. One-time $19, 14-day refund.
Before you send it
- Check two or three comparable listings near you.
- Pick a number you can justify, not just the old rent.
- Get the final terms in the signed lease, not only a verbal yes.
Related free tools
- How to respond to a rent increase
- How to negotiate a rent renewal
- Lower rent with a longer lease
- Rent vs buy calculator
Can I negotiate a rent increase?
Often, yes. Many landlords prefer a reliable tenant at a slightly lower rent over the cost and risk of a vacancy. They can still say no.
What should I offer in return?
A longer lease term is the most common trade, along with on-time payment history and care for the unit.
When should I send it?
Soon after you receive the renewal notice, and in writing so there is a record.
Is this legal advice?
No. It is practical communication guidance. Rent and notice rules vary by state and city, so check your local rules.
Guidance only, not legal, financial, or tax advice. Results vary. This is a communication aid, not a guarantee of any outcome.